The Healthy Schools Vaccination Process

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Consent forms are sent directly to each school 3 weeks prior to the clinic day to be handed out to students. 

Students have 2 weeks to return the consent forms back to the school.

Students can return forms all the way to the day of clinic but we put a due date on them so we can call the school and get an estimate for number of vaccinations.

Clinic Day

On clinic day, Healthy Schools will send a team of 2 Nurses and 1 administrative person to each school at the designated time with all the supplies and vaccine necessary.

When the team arrives, they will need a 2 tables, 4 chairs, and a trash can in the designated clinic area.

Clinics are scheduled in 2 hour blocks which is plenty of time assuming children are brought to the clinic is a timely manner. Children are typically out of the classroom for ~10 minutes.


    Children will enter the clinic with their consent form in their hands (Healthy Schools cannot give the children the consent forms—they must already have their form in their hands). The child will be asked to say their name to ensure the form they are carrying is their correct form.

    Nurse will view the form to ensure the child qualifies and that the form is complete and signed.

    If child does not qualify or form is incomplete, they will be given letter that states they were not vaccinated and lists the reason.

    Once child is confirmed to qualify, they proceed to the Nurse table. The Nurse will check the form again to ensure no issues are present and then vaccinate the child.

    Once vaccinated, the child will be given a letter that states they were vaccinated in the program with name and lot number of vaccine on the form to take home with them.

    Healthy Schools will keep the consent form once the child has left the clinic (PDF copies will be available after the clinic).

    Each child in the primary grades (VPK-5) will receive a Health Hero wristband as a prize for participation in the program.

    After the clinic is completed, there is a Healthy Schools representative available by phone for any post vaccination questions.

    For children 8 years and under, that are vaccine naive, Healthy Schools will offer to provide a 

    booster dose. The school district can opt-out of the booster program and the necessary children will be referred to their medical home

    Healthy Schools can provide Public Health and Department of Education with any data they would like on the clinic afterwards (# of students vaccinated, sex type, gender, race, etc.).